MD BOUWMACHINES BV, a company incorporated under Belgian law with company number BE0560.939.617. and the registered address at Grote Leiestraat 68, 8570 Anzegem, Belgium (hereinafter referred to as “MD BOUWMACHINES”), processes personal data in accordance with applicable law, including the General Data Protection Regulation (“GDPR”), as a data controller.
1 TYPES OF PERSONAL DATA THAT MD BOUWMACHINES PROCESSES
MD BOUWMACHINES will process personal data that has been provided by you and/or that MD BOUWMACHINES collects from you.
PERSONAL DATA YOU PROVIDE TO MD BOUWMACHINES
When you communicate with MD BOUWMACHINES in your role as a representative or contact person of the organization you work for or as a visitor to our website, visitor or participant of our events, subscriber to our newsletter, magazine or when downloading material from the MD BOUWMACHINES website, MD BOUWMACHINES will process the personal data you have provided. Personal data that you provide to us and that we process may include, for example, your first and last name, title or role, postal address, email address, telephone number and relationship with MD BOUWMACHINES.
PERSONAL DATA THAT MD BOUWMACHINES COLLECTS FROM YOU
When you communicate with MD BOUWMACHINES in your role as a representative or contact person of the organization you work for or as a visitor to our website, visitor or participant of our events, subscriber to our newsletter, magazine or when downloading material from the MD BOUWMACHINES website, MD BOUWMACHINES will collect personal data from you. This includes, for example, your IP address, information about which sub-page you have visited and whether you have opened the e-mails from MD BOUWMACHINES.
PERSONAL DATA ABOUT THIRD PARTIES INCLUDED IN THE COMMUNICATION
MD BOUWMACHINES may receive e-mails or other information that contain personal data about third parties and therefore processes such data. If necessary, MD BOUWMACHINES will inform you separately of the processing as a third party.
CERTAIN PROJECTS AND SITUATIONS
MD BOUWMACHINES may process additional personal data about you in certain situations and circumstances such as for example in case you participate in our training events, register with an account in our online shop etc. MD BOUWMACHINES will then provide you with separate and additional information regarding the processing of your personal data in such situations.
2 WHAT ARE THE PURPOSES AND LEGAL BASIS OF THE PROCESSING?
It is important that you understand the purposes of MD BOUWMACHINES’ processing of your personal data, as well as our legal basis for processing your data.
CONTRACT BETWEEN YOU OR YOUR ORGANISATION AND MD BOUWMACHINES
In order to fulfil MD BOUWMACHINES’s commitment to you or your organisation, MD BOUWMACHINES processes your personal data, such as your first and last name, title or position, postal address, e-mail address, telephone number, IP address and status of your relationship with MD BOUWMACHINES. The legal basis for MD BOUWMACHINES’ processing of personal data relating to you as a private company is that the processing is necessary for the performance of our contract or in order to take steps to enter into that contract. If your contact with MD BOUWMACHINES is in your role as a representative or contact person for your organization, MD BOUWMACHINES will process your personal data (listed above) in order to fulfill MD BOUWMACHINES’ commitment to your organization. The legal basis regarding the processing of your personal data by MD BOUWMACHINES is that it is necessary to fulfill MD BOUWMACHINES’ purpose of communicating with a representative of its business partner in order to be able to fulfill the business relationship. The interests of MD BOUWMACHINES take precedence over your potential interest in protecting your personal privacy.
MARKETING PURPOSES
MD BOUWMACHINES will process your name, e-mail address and regular address for marketing purposes with, among other things, electronic communication services. Direct marketing can be sent by regular mail or by email. The legal basis for MD BOUWMACHINES processing your personal data for marketing purposes is that the processing is necessary to meet MD BOUWMACHINES’ legitimate interest in marketing MD BOUWMACHINES’ products to you and the organisation you represent. The processing of your personal data by MD BOUWMACHINES for marketing purposes takes precedence over your potential interest in protecting your personal privacy.
ACCOUNTING PURPOSES
MD BOUWMACHINES processes information about financial transactions between MD BOUWMACHINES and your organization for accounting purposes, which may include the processing of your personal data (such as your first and last name, title or role, postal address, email address and telephone number). The legal basis for MD BOUWMACHINES processing your personal data for accounting purposes is that the processing is necessary to meet MD BOUWMACHINES’ legitimate interest in complying with our legal obligations under applicable accounting laws.
3 HOW LONG WILL MD BOUWMACHINES PROCESS YOUR PERSONAL DATA?
MD BOUWMACHINES will retain your personal data for as long as necessary for the processing related to the purposes and legal basis described in sections 1 and 2 above. Your personal data may be processed and stored in different locations/systems and for different purposes. Personal data deleted from one system may be further processed and stored in another location/system for other purposes.
Personal data that MD BOUWMACHINES processes in order to fulfill MD BOUWMACHINES’ contractual obligations to you or the organization you represent will not be stored for longer than is necessary for MD BOUWMACHINES to be able to fulfill its contract with you or your organization.
Personal data that MD BOUWMACHINES processes for marketing purposes will be processed and stored for a maximum period of one year after we have received information that you are no longer the contact person for your organization.
Personal data that MD BOUWMACHINES processes for accounting purposes will be kept for a maximum of seven years, in accordance with applicable accounting legislation.
4 TO WHOM DOES MD BOUWMACHINES TRANSFER YOUR PERSONAL DATA AND WHERE IS IT PROCESSED GEOGRAPHICALLY?
In addition to the processing of your personal data by MD BOUWMACHINES, this may also be processed by others. Your personal data will be disclosed to and processed by affiliates and vendors of MD BOUWMACHINES for the purpose of handling the contract with you or the organization you represent, including providing relevant customer support.
MD BOUWMACHINES may also disclose your personal information to facilitate a merger, acquisition, or sale of all or some portions of MD BOUWMACHINES.
MD BOUWMACHINES may also disclose your personal information to authorities who require MD BOUWMACHINES to disclose such information.
Your personal data will also be disclosed to companies that process personal data on behalf of MD BOUWMACHINES, the so-called data processors. MD BOUWMACHINES has entered into agreements that ensure that data processors process your personal data in accordance with this Privacy Policy and MD BOUWMACHINES’ instructions.
Your personal data will be disclosed to entities both inside and outside the EU and EEA. In the event that your personal data is transferred to an entity outside the EU/EES, MD BOUWMACHINES will take all necessary measures to ensure that your personal data remains protected and the necessary steps are taken to ensure that the transfer takes place in accordance with what is stipulated in the law (mainly in the GDPR).
5 YOUR RIGHTS
When MD BOUWMACHINES processes your personal data, you have certain legal rights. Please note that the exercise of these rights is subject to certain requirements and conditions as set out in the law (mainly in the GDPR).
YOUR RIGHT TO BE INFORMED AND RIGHT OF ACCESS
You have the right to be informed about how MD BOUWMACHINES processes your personal data. That is why we have prepared this Privacy Policy, which encourages MD BOUWMACHINES to read carefully. In addition, you have the right to receive information on written request, free of charge, about which personal data MD BOUWMACHINES stores and how it is used and processed.
If your request is found to be unfounded or excessive, for example if you regularly and at short notice ask for information or a copy of your personal data, MD BOUWMACHINES has the right to refuse a response to your request or to charge a reasonable fee that covers the administrative cost of the action you requested.
YOUR RIGHT TO RECTIFICATION AND DELETION
In the event that your personal data is incorrect or incomplete, you have the right to request that MD BOUWMACHINES corrects, supplements or deletes the personal data.
Under certain circumstances, you have the right to request the erasure of your personal data (as stated in the GDPR). Provided that your request falls within one of the applicable circumstances, we will erase your personal data.
YOUR RIGHT TO OBJECT
You have the right to object to the processing of your personal data for direct marketing purposes, including profiling analyses.
If you do not want your data to be used for direct marketing, including profiling analysis, you can notify us by sending an email to dionmartens@mdbouwmachines.be.
YOUR RIGHT TO RESTRICT PROCESSING
Under certain circumstances (set out in the GDPR), you have the right to request that the processing of your personal data be restricted. In this case, your personal data, with the exception of storage, will only be processed with your consent or for the establishment, exercise and defence of legal claims or for the protection of the rights of a natural or legal person or for reasons of public interest.
YOUR RIGHT TO DATA PORTABILITY
Under certain circumstances, (set out in the GDPR), you have the right to receive your personal data, which you have provided to MD BOUWMACHINES data, in a structured, commonly used and readable format for transmitting such data to another controller. You also have the right, where technically feasible, to request that personal data be transferred directly from us to another controller.
YOUR RIGHT TO LODGE A COMPLAINT
We recommend that you contact us if you have any questions regarding this Privacy Policy or if you are not satisfied with the way MD BOUWMACHINES processes your personal data.
You also have the right to lodge a complaint with the supervisory authority regarding MD BOUWMACHINERY’s processing of personal data or the handling of all questions related to this. At the time of drafting this Privacy Policy, the supervisory authority is the “Commission de la protection de la vie privée”.
Commission de la protection de la vie privée
Rue de la Presse 35
1000 Bruxelles
commission@privacycommission.be
www.privacycommission.be
6 COOKIES
MD BOUWMACHINES uses cookies on the MD BOUWMACHINES.be website. Read the Cookie Policy of MD BOUWMACHINES.
7 CHANGES TO THIS PRIVACY POLICY
MD BOUWMACHINES may modify this Privacy Policy. Any new version of this Privacy Policy will be made available on the MD BOUWMACHINES website.